🔱 Volunteer Requirements

The East Cobb Titans are a parent-led, volunteer-run organization. Only our officials and coaches are paid staff—every other part of the meet experience is powered by you! To ensure a successful season for our swimmers, every family is required to provide a volunteer (parent, grandparent, adult sibling, or family friend) to support the team during meets.

The Golden Rules of Volunteering:

• First-Come, First-Served: Signups open early. Grab your preferred spot before it’s gone!
• The "Find a Sub" Policy: If you cannot make your shift, it is your responsibility to find a replacement (a neighbor, another parent, or a teenager earning service hours).
• Communication: Always notify the Volunteer Coordinators once you have confirmed your replacement.

⏱️ Meet Day Roles

Most roles are split into 1st Half (Events 1–46) and 2nd Half (Events 47–86).

Deck Officials & Support

• Announcer: Uses the PA system to announce event numbers, descriptions, and heats. (Home Meets)
• Starter: Uses the bullhorn to start each heat upon the official’s command. (Home Meets)
• Event & Heat Board: Updates the physical board so parents and swimmers know which event is currently in the water. (Requires full attention)

Timing & Scoring

• Timer: Uses a team-provided stopwatch to time one lane. You’ll start the watch on the horn and stop it when the swimmer touches the wall, recording the time on a provided sheet.
• Place Judge: Two judges (one per team) sit at the finish line to determine the order of finish (1st–5th).
• Runner: Collects time sheets, place cards, and DQ slips from officials and delivers them promptly to the data table.
• Data Entry: Enters times and finishes into the CCSL software. (Requires brief training)
• Scorekeeper: Assist data entry volunteer. 

Athlete Management

• Ribbons: Happens at 8:15 AM the morning after a meet. You'll apply result stickers to ribbons and file them in the swimmer's folders. 

Logistics & Environment

• Set-Up (4:00 PM): Prepare the deck by stacking chairs, setting up flags, lane numbers, and reserved parking signs.
• Clean-Up: Occurs at the end of the meet. Help return the pool deck to its original order, close umbrellas, and clear any remaining trash.
• Parking Lot Attendant: Directs visiting guests to overflow parking by the tennis courts.

🍔 The East Cobb Café & Donations

Our concession stand is a vital part of our team's community and fundraising.

Café Staffing

• Cashier: Handles cash and Venmo transactions with a smile! Assist with setup (Shift 1) or breakdown (Shift 2).
• Grill Master: Sets up the grilling station and prepares menu items following safe food-handling procedures.
• Café Volunteer: Unloads coolers, organizes snacks/drinks, and provides great customer service.

Donations (Must be delivered by 4:00 PM)

• Baked Goods: HOMEMADE! Please individually package them for sale:
  • Cupcakes: 24ct (individually wrapped).
  • Brownies: 12ct (large, individually wrapped).
  • Cookies: 12ct (packaged 2 per bag).
• Drinks: 24-pack of 12oz cans (Coke, Coke Zero, or Sprite). Please deliver cold and ready to sell!
• Friday Morning Donuts: Deliver 2 dozen donuts to the pool by 9:50 AM the morning after a meet. Help set up the table and oversee the "orderly" selection of treats by the swimmers!